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By – Laws A.
Prospective member shall submit an application in writing to the Board of
Directors. The Board shall review all applications and forward them to the
Sheriff’s office for investigation, review, and a background check. Upon
acceptance from the Sheriff’s office, the application will be submitted for a
vote of the membership. The applicant shall attend a minimum of two consecutive
regular business meetings prior to being voted in as a member. B.
Members shall actively strive for certification, or to maintain
certification to meet or exceed Standards
adopted by the Oregon State Sheriff’s Association. C. No member may be called to participate in a search unless that member has been certified or cleared by the on-scene coordinator or by the Sheriff. Section 2: The dues period shall be from January to
January. New members, or those on approved leave of
absence, coming in after January shall have a prorated schedule. Section 3: Any member whose dues are in arrears for a period of ninety (90) days shall automatically cease to be a member. Notice of dues owing shall be given to members by the Board thirty (30) days before date payable. Article IV – Purpose Section 1: This organization shall be a non-profit organization, organized for such educational and charitable purposes as will promote and foster the growth of community service, and to assist the Sheriff. Civil Defense, Agency or any bona fide Law Enforcement Agency upon request. Section 3: All activities of Coos County Search and Rescue, Inc. shall comply with applicable local State or Federal laws. Section 1: The government of this organization shall be
vested in a Board of Directors. Section 2: The Board and officers shall have control and management of the organization, its property, funds and operating funds. Funds of the organization shall be withdrawn from the bank in which they are deposited by joint signatures of a Board member and the Treasurer or Secretary. In the absence of a Secretary or Treasurer, at least two Board members shall sign. The operating funds, which shall not exceed $100.00, shall be used to operate the miscellaneous financial functions of the group. Section 3: If any two of these Board members or officers
reside in the same household, one shall be restricted from signing checks. Article VI – Elections Section 1: No member (s) of this organization shall be
elected to any office unless they are an active member iin
good standing and at least eighteen (18) years of age. Section 2: Election of officers shall be held once yearly
in November at the regular meeting. Nominations will be held in October. You
must be at least 18 years of age to vote in SAR elections. Section 3: No member can be elected to any office unless
present at the meeting when elections are held and they have been certified for
at least one (1) year. Article VI – Amended Revision – Revised December 3/02
Any member of Coos County Search and Rescue, Inc. that meets the requirements of
Article VI: but cannot fulfill OSSA requirements to become State certified, and
cannot search due to a physical disability
The 24 HR. requirement shall be waived in the election of officers for the
position of treasurer and / or secretary upon verification and approval
by CCSAR Inc. board. Section 4: The officers term of office shall be from
January 1, to December 31, of the same year. Article VII – Duties of the Board / Officers Section 1: The Board of Directors shall supervise the
training committee: Audit the financial records of the organization annually (or
as required); Assist the President in emergency situations; Settle
disagreements; Assist other committees and / or officers when so
requested; Review personnel records of members annually to ensure eligibility
for continued certification and membership. A quorum shall consist of five Board
members; a three-fifths (3/5)
majority shall be required for major decisions. The Board shall not be
authorized to expend funds without the consent of the majority of the general membership. No business shall be conducted on
behalf of the organization unless a quorum is present. Section 2: The President shall supervise the organization’s affairs and activities and shall make an annual report thereon to the membership. He / She shall preside at all membership meetings, attend all Board meetings, and comply with Board directive. In the absence of a Board member and with the approval of the Board members present, the President shall have voting privileges. Section 3: The Secretary shall keep a permanent set of
minutes of all meetings, keep all official reports and records, compile all date
pertaining to organization policy, and act in the capacity of personnel manager
of the organization. He / She shall write all letters, give notice of all
regular and special meetings. The Secretary and / or Treasurer shall act as
purchasing agent. Section 4: The Treasurer shall have custody of the
organization’s funds and securities, keep full and accurate acccounts of
receipts and disbursements in books belonging to the organization, and deposit
all monies and other valuable effects in the name and to the credit of the
organization. He / She shall disburse funds when directed, make proper vouchers
for such disbursements, and render an accounting of all transactions and / or
the financial condition of the organization when requested.
All disbursements, excluding operating funds, shall be made by check and
said checks shall be signed as described in Article V, Section 2 and 3. The
Treasurer and / or Secretary shall act as purchasing agent. Article VIII – Meetings Section 1: The annual election meeting of this organization
shall be held in November of each year. Members must be present and dues paid to
cast a vote. Section 2: The organization shall hold regular monthly
meeting on such date that may be set. Members 18 years and above may vote on
business conducted at SAR meetings. Section 3: Meetings of the Board of Directors shall be held at pre-arranged dates or at the call of any Board member. Section 1: Board Member (Position 1) shall govern the
proceedings of all Board meeting and organization meetings in the absence of the
President. Article X – Delegations / Committees Section 1: Delegations or special committees shall be
appointed by the Board to represent the organization at
conventions, meetings or assemblies and as may be necessary. Such
delegates or committees shall exercise only those powers specifically vested in
them by the Board. Article XI – Amendments Section 1: These By-Laws may be amended by three-fifths
(3/5) vote of the Board and the Sheriff. Article XII – Rules of Conduct Section 1: You will pledge allegiance to our flag and
country. Section 2: No drinking of alcohol while wearing a S.A.R.
uniform. Section 3: When in uniform it must be a complete uniform. Section 4: Conduct yourself as a professional at all times
with due respect to your fellow persons. Section 5: Loud or excessive profane language will not be
tolerated. Section 6: Drunkenness will not be allowed. Section 7: You will lawfully obey orders from the
Sheriff’s Office. Section 8: Uniforms will not be on your person unless called to duty by the Sheriff’s Office or for an official S.A.R. function. Section 10: Members will settle conflicts by following
grievance procedures as addressed in SOP No. 0005. Section 11: Addition or revisions of these rules may be
made as required or needed. Article XIII – Dissolution Section 1: All property will be returned to the appropriate people or agency. Any assets left after dissolution shall be donated to the Coos County Sheriff’s Office Search and Rescue Section.
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